Import multiple contacts from Outlook

This guide explains how to import contacts from Outlook in SurveyMars  Contacts. Connect your Outlook account, select contacts, map fields, and add them to your contact list quickly.

Overview

SurveyMars Contacts supports several batch-import options. With Outlook, SurveyMars connects to your Outlook account, pulls contact data, and lets you choose records and map fields before import. Contacts added from Outlook are placed in a department named Outlook automatically.

Use cases

- Your audience lives in Outlook contacts and you want a one-time import instead of manual entry.

- You plan to invite Outlook contacts to surveys and need them in SurveyMars first.

- You want to filter by source; Outlook imports are grouped under the Outlook department.

Feature access

1. Open Contacts

2. Open the Add contact dropdown.

3. Choose Batch add contacts. A panel opens on the right.

4. The panel lists import options including Upload CSV, Gmail, Mailchimp, Outlook, Office 365, HubSpot, and Text.

Import contacts from Outlook

1. In the batch-add panel, click Outlook.

2. Sign in to your Outlook account if prompted. If you are already signed in, choose which Outlook account to use.

3. After a successful sign-in, SurveyMars fetches contacts from that account and shows them in a list.

4. Select the contacts you want, then click Next. You can select all, deselect all, or search to filter contacts.

5. On the field mapping step, match each Outlook field to a column in the Contacts table. Common fields such as name, email, and address are matched by default; adjust as needed.

6. To skip an Outlook field, click Delete. A confirmation dialog appears before the mapping is removed.

7. Confirm mapping and finish import. Selected contacts are added and assigned to the Outlook department.

Important notes

1. Outlook imports are placed in the Outlook department automatically.

2. Only contacts with valid email addresses are imported.

3. Verify email and other key fields during mapping so invitations work after import.

4. Deleting a field mapping requires confirmation to reduce mistakes.

FAQs

Q: Which department do Outlook contacts go to?
A: They are added to a department named Outlook.

Q: Can I import from more than one Outlook account?
A: Each run uses one signed-in account. Repeat the Outlook flow and pick another account to import more contacts.

Q: A field was not auto-matched—what should I do?
A: On the mapping step, manually link the Outlook field to the correct Contacts column. Common fields are usually pre-matched.

Q: I removed a field mapping by mistake.
A: Deletion is confirmed in a dialog. To start over, go back a step or run the Outlook import again.